INFORMATION FOR FACULTY MEMBERS REGARDING THINK-TANKS

• Any faculty member who wishes to convene a think-tank should submit a white paper describing the proposed think-tank to the Leadership Group of the UCLA AIDS Institute. (For guidance on what information should be included in the white paper, see Protocol for Program Activity White Papers.)
• If the proposal is approved by the Leadership Group, the faculty member who submitted the proposal, in collaboration with Leadership Group, will determine the best time for the meeting.
• Once the time period is determined, the faculty member will contact the participants to determine the best date for the event.
• After the date has been determined, the faculty member will provide the AIDS Institute with the date, a list of participants (which includes the complete name, title, address, telephone and FAX numbers and an e-mail address for each participant), and an agenda. This information should be submitted at least 45 days before the event.
• The AIDS Institute will reserve the site for the meeting, arrange for a catered Continental breakfast and a working lunch, and reserve the required audio-visual equipment.
• The AIDS Institute will send a letter of invitation, along with any reading materials selected by the organizers, to the participants 30 days before the event. The Institute will also maintain an RSVP list.
• The AIDS Institute will prepare an agenda (set by the faculty host), a list of the participants, and name tags for the meeting.
• After the think-tank is convened, the organizer of that event should submit a brief report to the Leadership Group, summarizing the outcome of the event and outlining future plans in the area covered by the think-tank.